Records Clerk jobs

CLASSIFICATION PURPOSE:

The primary purpose of the Records Management Specialist classification is to, under general supervision, perform clerical duties regarding the maintenance of legal documents and vehicle titles, respond to requests from the public, process incoming and outgoing mail, act as a cashier, and to locate and pull files.

JOB DUTIES:

Performs a variety of clerical tasks regarding the maintenance, inventory, and disposal of legal documents and vehicle titles (e.g., counts and sorts files and records. Logs and files reports, records, legal documents, and vehicle titles. Retrieves and delivers files. Shreds documents and disposes of documents according to the records retention schedule). Processes incoming and outgoing mail. Maintains communication with various departments and governmental agencies. Acts as a cashier and meets cash balancing standards.

Responds to inquiries and requests for information by telephone, in person, or mail; maintains communication with various departments and governmental agencies (e.g., courts, law enforcement) for the purpose of obtaining and distributing information and carrying out records maintenance responsibilities. Receives money and makes change for payment of copies of records. Maintains regular and predictable attendance.

These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned.

MAJOR WORKER CHARACTERISTICS:

Knowledge of office practices & procedures; government structure & process. Skill in typing; word processing; equipment operations. Ability to carry out simple instructions; define problems, collect data, establish facts & draw valid conclusions; comprehend & record figures accurately; add, subtract, multiply & divide whole numbers; complete routine forms; maintain accurate records; sort items into categories according to established methods; gather, collate & classify information about data, people or things; answer routine telephone inquiries from public; handle sensitive inquiries from & contacts with officials & general public.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:

High school diploma or GED, with six (6) months of clerical experience; or any equivalent combination of training and experience.

Additional Requirements

No special license or certification is required.

Supervisory Responsibilities

None required.

UNUSUAL WORKING CONDITIONS:

N/A.