Office Manager jobs

Position Overview

The Office Operations Manager plays a critical role in keeping the organization running smoothly behind the scenes. This hands-on position combines office management, facilities coordination, vendor relationships, and administrative support to ensure the workplace, resources, and day-to-day operations support our teams effectively.

No two days will look the same. One day may involve coordinating a facility repair or managing a vendor relationship, while the next could include resolving an office operations issue, supporting a new employee’s onboarding, coordinating company resources, or helping organize an employee event.

This role is responsible for keeping important day-to-day operations organized, responsive, and running efficiently while identifying opportunities to improve processes, control costs, and better support employees and the business.

In Office Monday-Friday 8am-4:30pm

Key Responsibilities

Office Operations: Serve as the primary point of contact for day-to-day office operations, ensuring a professional, organized, and efficient workplace for employees and visitors.

Vendor & Facilities Management: Manage office vendors, supplies, equipment, repairs, cleaning services, and other facility needs while maintaining strong vendor relationships and identifying cost-saving opportunities.

Office Administration: Oversee incoming and outgoing mail, packages, visitor management, front-office operations, meeting coordination, catering, and other administrative needs.

Employee Onboarding Support: Coordinate office-related onboarding logistics, including workspace setup, access, equipment, supplies, and other resources needed to support a successful first day.

Leadership Support: Provide administrative support to executive and senior leadership as needed and assist with company meetings, events, and special projects.

Facilities & Workplace Coordination: Monitor office conditions and coordinate maintenance, repairs, cleaning, and other facility-related needs to maintain a safe, functional, and welcoming work environment.

Office Supplies & Equipment: Oversee inventory, purchasing, distribution, and organization of office supplies, furniture, equipment, and shared resources to ensure employees have what they need to work effectively.

Budget & Expense Management: Monitor office-related expenses, process invoices, track budgets, and partner with Accounting and Finance to maintain cost controls and accurate records.

Company Events & Meetings: Coordinate logistics for company meetings, employee events, visitors, and other workplace activities, ensuring resources and details are organized and in place.

Cross-Functional Partnership: Partner with HR, Finance, Accounting, IT, and leadership to support employee needs, office operations, and broader organizational initiatives.

Cost & Process Improvement: Maintain accurate records and reporting while identifying opportunities to improve efficiency, reduce costs, and strengthen processes across office operations.

Qualifications

• 3+ years of experience in office management, facilities, operations, or a related administrative role.
• Experience managing multiple priorities, vendors, service providers, and day-to-day operational needs.
• Strong organizational and project management skills with exceptional attention to detail and follow-through.
• Experience maintaining accurate records, documentation, reports, and tracking systems.
• Ability to independently identify issues, prioritize needs, and coordinate practical solutions.
• Strong communication and interpersonal skills, with the ability to work effectively with employees, leadership, vendors, and external partners.
• Experience managing office budgets, expenses, invoices, purchasing, or vendor contracts is preferred.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Comfortable learning and working within new systems, software, and reporting tools.
• Experience working in a construction, field-based, multi-location, or fast-paced operational environment is a plus.
• Ability to handle confidential information and sensitive situations with professionalism and discretion.

Why 3C Industries?

At 3C Industries, we’re committed to building with purpose, that includes investing in our team. You'll join a culture rooted in teamwork, integrity, and innovation. We offer opportunities for professional growth, competitive compensation, and a workplace that values every voice.

Benefits: We offer a comprehensive benefits package designed to support your well-being and long-term success, including:

• Health, dental, and vision insurance
• 401k with match
• Bonus earning potential/Profit Sharing
• Paid time off (PTO) and Holidays
• Cell phone and gym allowances
• Continuing education/professional development funds

Please Note: All roles at 3C Industries require the successful completion of a background check and drug screening as a condition of employment.

3C Industries is an Equal Opportunity Employer.
We welcome and encourage applicants from all backgrounds, including minorities, women, veterans, individuals with disabilities, and those of all sexual orientations and gender identities.

Where applicable, outreach efforts will include engagement with veteran and disability organizations.