Contract Administrator jobs

• Administer an assigned portfolio of government and commercial contracts from award review and acceptance through modifications, performance administration, and closeout, with guidance from the Director of Contract Management on complex matters. Maintain contractual records, coordinate cross-functional inputs, and resolve routine contractual issues within delegated authority. Escalate complex issues and exceptions to the Director of Contract Management.
• Review contract awards and customer purchase orders to assess compliance with contractual obligations, company policies, Federal, State, and Local regulatory requirements prior to contract acceptance and execution.
• Review FAR and DFARS requirements relevant to assigned contracts and identify applicable clauses, customer flow downs, and compliance obligations. Coordinate implementation with responsible internal functions, seeking guidance from management and Legal on complex or unclear interpretations and referring unresolved questions for review.
• Validate contract and customer order data and verify supporting documentation to ensure accurate processing and maintain data integrity. Support continuous improvements to data and documentation controls.
• Maintain the order review and acceptance workflow in partnership with the Order Sales team, which receives incoming customer orders and facilitates their progression through review. Coordinate handoffs and communications for compliance reviews, discrepancy resolution, order release, and execution to support efficient processing and clear accountability.
• Review contract and customer purchase order terms and support negotiations of assigned agreements and modifications within delegated authority. Prepare proposed redlines and assist in developing negotiation positions with guidance from management and Legal.
• Coordinate legal and business approvals, document outcomes, and obtain approval for commitments outside established authority.
• Identify and flag contractual risks involving payment, acceptance, warranties, indemnification, limitation of liability, intellectual property and data rights, termination, and applicable regulatory obligations. Work with Legal, Finance, Export Compliance, and management to evaluate risks and develop mitigation measures and alternative terms. Coordinate review and approval of exceptions before commitment.
• Monitor orders on hold in coordination with the Order Sales team. Provide weekly management reporting on contract review cycle times, aging holds, unresolved contractual risks, and pending customer or internal decisions. Identify root causes of recurring delays, recommend corrective actions, and coordinate approved process improvements.
• Perform compliance reviews, data validation, and documentation verification to ensure contract awards and customer orders are accurately processed while maintaining data integrity and supporting continuous process improvements.
• Support timely contract execution and order fulfillment by reviewing shipment readiness and resolving contractual or documentation issues in coordination with the Order Sales team. Provide backup coverage for contract administration activities.
• Partner with the Order Sales team to develop and support training for Sales Associates on ERP processes and order submission procedures to improve compliance, order accuracy, and operational efficiency.
• Maintain current knowledge of contractual requirements, procurement regulations, export compliance requirements, and company policies to support effective contract administration and regulatory compliance.

• Bachelor’s degree in business administration, Finance, Legal Studies, or a related field (or equivalent work experience)
• Minimum of 2 years of experience in contract administration or a similar role involving regular engagement with contract terms, compliance, or customer agreements in a government or commercial setting. Prior experience in government contracting or the defense industry is preferred.
• Demonstrated experience supporting the administration of government or commercial contracts, preparing and reviewing contract redlines, identifying contractual risks, and coordinating resolution of contractual issues across internal functions within established approval processes.
• Working knowledge of FAR, DFARS, and U.S. Government contracting requirements, with the ability to evaluate applicable clauses and flow downs and coordinate compliance obligations.
• Experience reviewing contract awards, customer purchase orders, and contractual documentation for accuracy, completeness, and compliance.
• Experience using ERP systems (e.g., INFOR, E2E, or similar business systems) and Microsoft Office applications, including advanced Microsoft Excel.
• Strong analytical and problem-solving skills with the ability to assess contractual requirements and identify discrepancies.
• Exceptional attention to detail with the ability to manage multiple contract reviews and competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to collaborate effectively with internal teams and external customers.
• Strong organizational, time management, and prioritization skills.

Persistent Systems, LLC, a leader in defense technology, has been engineering secure Mobile Ad Hoc Networking (MANET) solutions since 2007, enabling joint forces and multinational coalitions to communicate, collaborate, and achieve mission success. Persistent created the Wave Relay® Ecosystem, a unified data network for unmanned systems, sensors, and software, empowering warfighters to accomplish tactical objectives across the operational area. Built on the company’s Wave Relay MANET and Cloud Relay™ technologies, this ecosystem delivers a global data fabric for military, first responders, and commercial users. Persistent has offices in New York City, Colorado, North Carolina, Montana, North Dakota, and Wyoming.