Closing Manager jobs

Making Homeownership Easy isn't a slogan for us — it's a promise we keep on every single transaction. We're looking for the person who keeps it.

House Match is a growing real estate brokerage serving the Bradenton, Sarasota, and Lakewood Ranch markets. We're hiring a Closing Manager to own our transactions from the moment a contract is executed all the way through a funded closing and the days that follow — on both sides of the deal, whether we're representing the buyer or the seller.

This is not a paper-pushing job. The Closing Manager is the operational heartbeat of every deal — the person our clients lean on, the person our agents trust to never let a deadline slip, and the person who turns a stressful 30–45 days into an experience that earns us 5-star reviews.

What You'll Own

• Setting up every contract within 24 hours of execution — file creation, calendaring every critical date, and introducing yourself to the client with a personal call so they know exactly who's guiding them to the table
• Coordinating the title company and (on buyer-side deals) the lender — tracking every milestone to completion: inspections, appraisal, conditional approval, clear-to-close, survey, estoppel, and title commitment
• On listing-side deals, partnering with the other side's coordinator and title to keep the seller's file moving — disclosures complete, repairs documented, and the seller fully prepped for closing
• Protecting deadlines that cannot be missed — escrow/EMD deadlines, inspection and financing contingencies — by following up daily until you have written confirmation
• Reviewing ALTA settlement statements line by line before they reach the agent, and coordinating the disbursement authorization on every file
• Scheduling and confirming the final walkthrough and closing with all parties
• Being a frontline defense against wire fraud — personally confirming wire instructions every time
• Earning the 5-star review. A smooth closing is what turns a nervous buyer or seller into a raving fan. You own the experience that makes the review ask easy — and you treat every file like the reputation of the brokerage rides on it, because it does.
• Making the process better. We run the same proven process on every transaction — and we count on you to flag what isn't working and propose the fix. Our playbook is a living document; you help write the next version of it.
• Running the post-close process cleanly: file consolidation, thank-you cards, and handoff into our Forever Client database

What We're Looking For

• Relentlessly organized. You track dozens of moving deadlines across multiple transactions — buyer and seller side at once — without dropping one.
• Proactive by nature. You'd rather make the call before the problem exists than explain why something slipped.
• Warm and clear on the phone and in writing. Clients should feel calmer after they hear from you.
• Comfortable holding vendors, lenders, and other agents accountable. "I was waiting to hear back" is not an answer you accept — or give.
• Detail-obsessed. You catch the wrong commission percentage, the missing credit, the date that doesn't match.
• An owner, not an order-taker. You run the process exactly as designed and you're always spotting the small improvement that makes it sharper. You don't quietly work around problems — you raise them.
• Steady under pressure. Closing weeks get intense; you stay calm and keep everyone around you calm.

GREAT TO HAVE

• Prior experience as a transaction coordinator, closing coordinator, or real estate assistant : buyer side, listing side, or both
• Familiarity with Florida residential contracts, listing agreements, and disclosures
• Experience with any of: Follow Up Boss, Sisu, Dotloop, Stellar MLS, ShowingTime (we'll train the right person)
• Active or inactive Florida real estate license

What We Offer

• $55,000 salary, with a clear career ladder — this is a role you grow in, not a seat you fill
• Health, vision, and dental coverage
• Full-time, in-office at our Lakewood Ranch office, working side-by-side with the agents and operations team
• A defined, documented process for both sides of every deal, so you're set up to win, not left guessing
• A team that treats clients like Forever Clients and treats each other the same way, will push you to be the best version of yourself and to never stop growing

Pay: From $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Application Question(s):

• Do you hold an active Florida real estate license?
• How many years have you spent coordinating real estate transactions from executed contract through closing?
• When you're running several transactions at once, how do you make sure no deadline slips? Briefly describe your system.

Work Location: In person